Managing a hotel isn’t just about welcoming guests — it’s about knowing your numbers. That’s why we’ve launched a set of powerful, free hotel calculators to give you instant insights into how your business is really performing. From occupancy to ADR and beyond, these tools help you make smarter decisions without the spreadsheets.
Whether you’re trying to optimise your pricing strategy, reduce empty rooms, or increase the average stay length, these calculators provide the key performance data you need to stay competitive.
Hotel Occupancy Rate Calculator
What it does: Calculates the percentage of rooms sold over a given period.
Why it matters: This is the foundation of hotel performance tracking. Your occupancy rate gives you a clear picture of how well your property is attracting bookings. Whether you’re at full capacity or seeing dips in demand, this metric helps you identify trends and seasonality so you can respond accordingly.
Perhaps you need to run a special promotion mid-week, or extend your minimum stay over peak season. Either way, knowing your occupancy rate is your starting point.
Real-life example: A small boutique hotel noticed a consistent 30% drop in occupancy every Tuesday and Wednesday. By tracking this with the Occupancy Rate Calculator, they introduced a “Midweek Escape” package with a discounted room rate and free breakfast. Within two months, their midweek occupancy rose by 20%.
Try the Occupancy Rate Calculator
Hotel ADR Calculator (Average Daily Rate)
What it does: Shows how much revenue you’re generating per room, on average.
Why it matters: ADR tells you how profitable your bookings are. A strong ADR suggests that your rooms are priced right and your marketing is attracting the right guests. A weak ADR, however, may signal the need to review your room types, upselling opportunities, or rate plans.
This calculator lets you measure how much each occupied room is earning you, helping you fine-tune your revenue strategy.
Real-life example: After using the ADR Calculator, a seaside B&B realised their average daily rate was lower than comparable properties nearby. They upgraded their room photos and adjusted their pricing by adding an upsell option for sea views, boosting their ADR by 15% over the next quarter.
Use the ADR Calculator
Hotel RevPAR Calculator (Revenue Per Available Room)
What it does: Combines occupancy and ADR into a single performance metric.
Why it matters: RevPAR (Revenue Per Available Room) is the gold standard for measuring hotel performance. It not only considers how many rooms are booked, but how much they’re earning. If you’re seeing high occupancy but low RevPAR, it may be time to increase rates. If you have low occupancy but high RevPAR, it could signal missed revenue potential from unoccupied rooms.
This calculator helps you keep an eye on the overall revenue performance of your entire inventory.
Real-life example: A city hotel found their occupancy rate was high during weekends but RevPAR was lagging. By analysing RevPAR, they identified that their weekend rates were too low. A slight price increase combined with a free welcome drink offer kept occupancy steady but boosted RevPAR by 12%.
Calculate your hotel RevPAR
Hotel ALOS Calculator (Average Length of Stay)
What it does: Tells you how many nights, on average, guests are staying.
Why it matters: The longer guests stay, the more revenue you generate — and the lower your operational costs per booking. ALOS is especially useful for identifying whether your property appeals more to weekend trippers or long-term guests.
With this data, you can build packages and pricing strategies that encourage longer stays, reducing turnover and streamlining operations like cleaning and check-in.
Real-life example: A mountain lodge used the ALOS Calculator and discovered their average stay was just 1.8 nights. To encourage longer bookings, they introduced a “Stay 3, Pay 2” winter package. As a result, their ALOS increased to 2.6 nights, and overall winter revenue grew by 18%.
See your hotel ALOS
Why These Hotel Calculators Matter
You don’t need to be a data analyst to run a successful hotel — you just need the right tools. With Preno’s free calculators, you can make data-driven decisions that improve your occupancy, optimise your pricing, and grow your revenue. These tools were built specifically for small accommodation providers who don’t always have the time (or desire) to wade through complex spreadsheets.
Whether you’re planning for peak season, responding to market changes, or simply want a clearer picture of your business health, these tools give you the insights you need, fast.
