Managing accommodation businesses requires more than just a great guest experience — it also means keeping your financials tidy, timely, and accurate. For many hoteliers, this balance between operations and accounting can be time-consuming, especially when systems don’t talk to each other. That’s where Preno and Xero come in. Together, they form one of the most robust, user-friendly integrations in the hospitality space. Whether you’re running a boutique hotel, a small B&B, or multiple properties, these two platforms work in harmony to simplify your workload and improve accuracy across every part of your business.
In this article, we explore ten advanced features made possible by Preno and Xero working together — and why these matter to modern hoteliers looking to stay ahead.
Preno’s Intelligent, Yet Simplified Approach to PMS Software
Preno is a leading hotel property management software that achieves a perfect synergy of automation and simplification. Created to simplify and synchronise daily operations for hoteliers, Preno encompasses a suite of integrated tools designed to manage accommodation businesses.
Leading the Industry: How Xero’s Accounting Software Inspired Preno
Preno’s simplified approach to software was inspired by Xero – an innovative accounting solution used across many industries. Xero’s carefully designed software enables non-experts to manage their finances efficiently. Preno adopts the same philosophy when it comes to hotel operations.
What is Xero? Learn more about Xero accounting software.
Forming a Partnership: Integrating PMS Software with Hotel Accounting
Since its inception, Preno and Xero have integrated seamlessly, allowing hoteliers to manage their bookings and accounting all in one place. The two applications work in synergy to automate invoicing, bookkeeping, and payment processing – setting a benchmark for the way hoteliers do business.
Explore Preno with Xero integration.
ENJOYING WHAT YOU’RE READING? JOIN OUR NEWSLETTER EMAIL LIST
Join our newsletter list & receive helpful hotelier tips & tricks, industry trends & more!
10 Advanced Features of Preno & Xero’s Integration
Preno and Xero’s integration eliminates the gap between front and back office. This partnership saves hoteliers time, reduces communication gaps and errors, and prevents double-handling of information. Hoteliers can now access all their accounting, guest, and reservation details in one place. Here’s how:
1. Unmatched Detail of Preno & Xero’s Integration
No detail is missed. Hoteliers can easily access historical invoices, process refunds, and check current and future payments with a single click. This level of clarity helps operators stay on top of their financials without digging through multiple systems. For properties with complex billing histories or frequent repeat guests, having this data at your fingertips means better service and quicker response times.
2. Fast, Simple Integration Set-Up (Just 30 Seconds!)
Setting up Preno and Xero is fast and stress-free. Simply log in to your Preno account, authorise your Xero connection, and map your accounts from the dropdown menu. Even hoteliers with limited technical knowledge can complete this integration in under a minute, saving hours of time that would otherwise be spent manually entering financial data.
Follow our step-by-step guide to integrate Xero with Preno.
3. Connection of Front Office Admin with Back Office Accounting
Running a hotel means managing both guest experience and financial accuracy. Preno bridges the gap between these two essential functions by linking booking activity directly to financial accounts. With one system automatically syncing with another, hoteliers can eliminate manual data entry errors and streamline tasks like issuing receipts, tracking deposits, and reconciling accounts.
4. Comprehensive Agent Commissions & Payments
If your property relies on travel agents, wholesalers, or corporate contracts, managing commissions can be a headache. Preno and Xero simplify this by calculating and assigning commission payments automatically. Whether you’re paying 10% to a booking agent or logging a referral fee, the system keeps your records tidy and up to date. Importantly, all this information is coded correctly in Xero – which makes tax time far less painful.
5. Manage Revenue Streams by Item or Room Type
Today’s hoteliers don’t just make money from rooms. Revenue can come from breakfast, minibar items, activities, spa treatments, and more. Preno lets you map these individual revenue streams to your chart of accounts in Xero, giving you a much clearer picture of what’s actually earning you money. This makes end-of-month reporting more insightful and helps with planning and forecasting.
6. Easily View Which Bookings in Xero Have Invoices
From the Preno booking grid, hoteliers can instantly identify which reservations have corresponding invoices in Xero. With just two clicks, you can jump from a guest’s profile to the associated financial record in Xero. This visibility cuts down the time it takes to respond to queries, handle disputes, or review payments – and ensures no bill goes unpaid or unnoticed.
7. Automated Invoicing for Guests & Companies
Manual invoicing can quickly become a time drain, especially when handling multiple bookings across various channels. With this integration, Preno automatically generates Xero invoices, including custom line items, extras, and tax calculations. Everything is formatted and coded correctly. This gives hoteliers more time to focus on guests, not spreadsheets.
8. Effortless Deposit & Prepayment Management
For many hoteliers, deposits are an essential part of managing risk and cash flow. Preno allows you to easily create, track, and apply deposits – whether a guest is booking a night or a month in advance. These payments are mapped to the right accounts in Xero, ensuring tax is applied accurately and future bookings are financially accounted for.
9. Faster, More Efficient Bank Reconciliations
Bank reconciliation is a critical step in the accounting process – and it’s often one of the most tedious. Preno speeds this up by clearly labelling and categorising payment types, which are automatically fed into Xero. This allows hotel accountants or business owners to match transactions quickly, reducing stress and time spent at the end of each month.
Learn more about reconciling transactions in Xero.
10. Flexibility to Have Detailed, Individual Line Items Within Xero
Not all PMS integrations support detailed breakdowns, but Preno does. Each accommodation charge and extra service (like parking or breakfast) is passed to Xero as an individual line item with a description. This level of detail helps you track trends, generate clear reports, and reduce confusion when reviewing revenue.
PMS Accounting Software: An Integration That Champions
From day one, Preno and Xero have worked together to offer a seamless user experience. Both were built with simplicity and efficiency in mind – a much-needed improvement for the hospitality industry. Traditional systems have often been clunky, complex, and difficult to learn. Preno and Xero provide a better alternative.
Whether you’re looking for Xero bookkeeping software or want to streamline Xero invoicing, this integration gives you the tools to manage your business smarter.
Ready to Experience Xero Integration with Preno?
Start your 7-day free trial of Preno today and see how simple, integrated hotel and accounting software can transform your business. Start your free trial here.
